Job Description: Synagogue Administration and Compliance Officer
About the role
We need a strong team player who can undertake the core administrative functions of the synagogue and manage the other synagogue support staff. The core administrative tasks will include compliance to all relevant statutory and regulatory requirements, responding to member queries, managing the member database, negotiating and managing 3rd party service contracts, overseeing the day-to-day financial matters and financial records and managing all communication and fundraising material.
The successful applicant will be a confident communicator, who can manage people, demonstrate the ability to learn new skills quickly and work efficiently and effectively without continuous supervision.
Appointment will be conditional on receipt of satisfactory references and background checks including DBS.
Job Description
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Job Title: |
Synagogue Administrator and Compliance Officer |
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Salary: |
Range £25,000 to £32,000 (based on relevant qualifications and prior experience) |
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Hours of Work: |
37.5 hours per week |
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Annual leave: |
20 days plus Bank Holidays plus up to 3 days for Jewish religious holydays |
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Contract Type: |
Permanent |
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Reporting to: |
Chairman of The Board |
Objectives
To effectively and efficiently manage all aspects of the administration of the synagogue.
Key Duties and Responsibilities will include but not be limited to
- First point of contact for existing and new members, donors and members of the public.
- Line management responsibility over other part-time staff, including the care-taker, book-keeper and cleaner(s)
- Maintaining the member databases, ensuring members’ details are accurately updated
- Coordinating and organising funerals
- Providing accurate and efficient processing of subscriptions and donations
- Providing support for key events in our calendar
- Compiling and sending out communications and fundraising materials on behalf of the synagogue and maintain and update the website
- Ensuring that confident professional relationships are built and maintained with staff, members and Trustees
- Providing support and regular reports to The Chairman and The Board
- Negotiating and managing 3rd party service contracts
- Overseeing the maintenance and management of the Synagogue buildings
- Developing and embedding a performance mindset and culture that delivers effectiveness and efficiency through personal accountability, disciplined execution and continual improvement
- Ensuring full compliance with Health and Safety and associated workplace legislation
- Ensuring compliance with all relevant statutory and regulatory requirements including, those relating to Charity Commission, GDPR, data protection, safeguarding, HR and the Yeshurun Constitution
- Organising and supervising volunteers to support the work of Yeshurun
- Promoting the vision and goals of Yeshurun Hebrew Congregation
Personal Expertise and Attributes
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Essential |
Desirable |
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Demonstrable experience and willingness to undertake a wide range of Administrator responsibilities. |
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A knowledge and understanding of relevant statutory and regulatory requirements. |
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Able to maintain total discretion and confidentiality. |
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Organised, hard-working and a self-starter. |
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Able to communicate clearly, assertively and sensitively, working with a wide range of people at all levels both verbally and in writing. |
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Able to prioritise workload and manage own time effectively to meet deadlines. |
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Strong IT skills and experience with MS Office products. |
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Able to work accurately and in a timely manner. |
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Able to supervise staff and deliver results through others. |
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Decisive with the ability to see tasks through to completion and prepared to take responsibility for your own actions. |
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A people person with strong relationship building and management skills who can inspire individuals in the community to support the work of Yeshurun by committing time or raising funds. |
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A strong team player who is able to work across the community and contribute effectively to the goals of Yeshurun. |
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Good standard in English and Maths. |
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Knowledge of a Database system |
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Basic knowledge and understanding of Jewish culture and practices. |
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