Synagogue Office Bookkeeper and Administrative Assistant
About the role
We need a strong team player responsible for Bookkeeping including credit control, dealing with day-to-day financial matters and maintaining financial records and reporting. The role will also include administration of the synagogue including responding to member queries, and managing the member database. This position will report to the Synagogue Administration and Compliance Officer
The successful applicant will be a confident communicator, who can manage people, demonstrate the ability to learn new skills quickly and work efficiently and effectively without continuous supervision.
Job Description
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Job Title: |
Synagogue Office Bookkeeper and Administrative Assistant |
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Salary: |
Competitive |
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Hours of Work: |
37.5 hours per week (negotiable) |
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Annual leave: |
20 days plus bank holidays plus up to 3 days for Jewish religious holydays (based on 37.5hrs/week). |
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Contract Type: |
Permanent |
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Reporting to: |
Chairman of The Board |
Objectives
To effectively and efficiently manage all aspects of the administration of the synagogue office.
Key Duties and Responsibilities will include but not be limited to
- Bookkeeping – maintaining the financial records including payments, bank reconciliations and credit control and other financial activities as requested by The Treasurer.
- Providing accurate and efficient processing of subscriptions and donations
- Supporting the Synagogue Administration and Compliance Officer in all aspects of the administration of the office.
- Being the first point of contact for existing and new members, donors and members of the public.
- Maintaining the member databases, ensuring members’ details are accurately updated
- Coordinating and organising funerals
- Ensuring that confident professional relationships are built and maintained with staff, members and Trustees
- Providing support and regular reports to The Chairman and The Board
- Complying with Health and Safety and associated workplace legislation
- Complying with all relevant statutory and regulatory requirements including, those relating to Charity Commission, GDPR, data protection, safeguarding, HR and the Yeshurun Constitution
Personal Expertise and Attributes
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Essential |
Desirable |
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Experienced bookkeeper with knowledge of financial processes, including reconciliation of accounts and credit control. |
Yes |
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Demonstrable experience and willingness to undertake a wide range of Administrator responsibilities. |
Yes |
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Able to maintain total discretion and confidentiality. |
Yes |
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Organised, hard-working and a self-starter. |
Yes |
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Able to communicate clearly, assertively and sensitively, working with a wide range of people at all levels both verbally and in writing. |
Yes |
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Able to prioritise workload and manage own time effectively to meet deadlines. |
Yes |
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Strong IT skills and experience with MS Office products. |
Yes |
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Able to express yourself well in writing, placing strong emphasis on spelling and grammar. |
Yes |
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Able to work accurately and in a timely manner. |
Yes |
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Decisive with the ability to see tasks through to completion and prepared to take responsibility for your own actions. |
Yes |
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A people person with strong relationship building and management skills who can inspire individuals in the community to support the work of Yeshurun by committing time or raising funds. |
Yes |
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A strong team player who is able to work across the community and contribute effectively to the goals of Yeshurun. |
Yes |
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Good standard in English and Maths. |
Yes |
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Knowledge of a Database system |
Yes |
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Basic knowledge and understanding of Jewish culture and practices. |
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Yes |
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